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Minutes of the Parish Council Meeting 12 January 2023

Minutes Uploaded on January 30, 2023
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Minutes of Parish Council Meeting held on 12 January 2023

held at Moddershall Village Hall

 

Present: Councillors    Cllr A McCulloch  

Cllr T D Scrivens

Cllr W Woolliscroft

Cllr P Dimberline

Cllr B Fletcher

Cllr T Mardling

Cllr S Haine

Cllr B Price

Cllr G Jones

 

Borough Councillors  Cllr R James

Cllr A Harp

County Councillor none

Parish Clerk L Davies

 

 

  • PUBLIC PARTICPIATION

The CEO of Edison Young People provided a background to the business and services provided and explained that the company is in the process of purchasing a residence in the Parish and applying for change of use of the property to a children’s residential home.

 

  • APOLOGIES RECEIVED – ACCEPTANCE AND RECORDING OF APOLOGIES

Apologies were received and accepted from Cllr M Tyler.

 

  • RECORD DECLARATIONS OF INTEREST FROM MEMBERS IN ANY ITEM TO BE DISCUSSED

Cllr Haine declared an interest in agenda item 7.

 

 

 

  • APPROVAL OF MINUTES OF THE MEETINGS HELD ON 10 NOVEMBER 2022

The minutes of the Parish Meetings held on 10 November 2022 were considered, approved and duly signed as a correct record of the meeting.

 

  • DISCUSS MATTERS ARISING FROM MINUTES NOT ON AGENDA

It was noted that the Stone Food and Drink Festival has been confirmed to be taking place at Kibblestone Scout Camp in July – no further information has been received. Concerns over parking and access to the site were raised. Cllr Scrivens to liaise with organisers with regards to traffic management, licencing and safety.

 

  • REPORTS FROM BOROUGH AND COUNTY COUNCILLORS
    • County Councillors: no matters reported
    • Borough Councillors: The responses to the Stafford Plan consultation are now being considered.
    • The Borough Council planning department is experiencing resource issues, which in turn is causing delays in the planning process.

 

  • REVIEW OF THE PLANNING COMMITTEE OBSERVATIONS
    • The details of the planning applications discussed in November, December and the start of January were duly considered and noted.
    • Concerns over the time taken for planning applications were raised. Cllr Haine stated that Oulton Village Hall are still waiting for planning application 22/35592/FUL to be decided (submitted May 22), which is having a significant impact on costs for the development. It was suggested that Cllr Haine, on behalf of the Village Hall Committee, write to the CEO of the Borough Council to highlight these concerns

 

  • RECEIVE CHAIRMAN’S ANNOUNCEMENTS
    • The quotes for the Aston-By-Stone Memorial Garden have been submitted to HS2. Waiting for acceptance of revised budget from HS2.

 

  • TO DETERMINE THE PRECEPT AMOUNT TO BE REQUESTED FOR 2023/24
    • The meeting considered the discussion document and the budget requirements for the next financial year.
    • It was proposed, seconded and AGREED that the precept amount to be requested should remain the same as 2022/23 at £15,555. Clerk to action

 

 

 

  • CONSIDER EXAMPLES OF NEW CHAIRS FOR MODDERSHALL VILLAGE HALL
    • The meeting considered the chairs that had been provided as examples of what is available for the village hall. Costs of the chairs and other models that are available were considered.
    • It was AGREED that the steel, padded conference style chairs should be purchased at a total cost of £1,794 including VAT and delivery. Clerk to action

 

  • CONSIDER ACTIONS TO BE TAKEN REGARDING THE REPLACEMENT BUS SHELTER AT DARLASTON INN ROUNDABOUT (NORTHBOUND)
    • In November, a tree belonging to the County Council fell onto the bus shelter on the Northbound A34 by the Darlaston Inn roundabout and was destroyed. The bus shelter was an asset of Stone Rural Parish Council.
    • The Parish Council has incurred the cost of removing the remains of the bus shelter (£100). The costs of a replacement shelter were discussed.
    • It was AGREED that the Parish Council should proceed with a claim against the County Council for a new bus shelter and cost of removal of the old shelter. Clerk to progress.

 

  • RECEIVE THE CLERK’S REPORT – CORRESPONDENCE RECEIVED AND PROGRESS REPORT ON MATTERS NOT ON THE AGENDA
    • The report of the Clerk was received and matters noted.
    • It was AGREED that the Clerk should attend the SPCA’s training course on elections in February.

 

  • RECEIVE AND APPROVE THE PAYMENTS AUTHORISATIONS REPORT

The Payments Authorisations Report, together with the income received in the last    period (November and December 2022) was reviewed, approved and signed by the Chairman.

 

  • RECEIVE AND APPROVE FINANCIAL STATEMENT AND BANK RECONCILIATION FOR THE LAST PERIOD
    • The financial statements for the period were received, reviewed and approved.
    • The bank reconciliations for the year to date (31 December 2022) was received, approved and signed.

 

  • REVIEW OF THE PARISH COUNCIL’S 5 YEAR FINANCE PLAN MONITORING
  • The five year plan was reviewed.
  • A template for a new five year plan starting in May 2023 was presented to the meeting. Councillors to consider other areas of investment/spend to be included within the 5 year plan. Cllrs to action
  • It was AGREED to look into the cost of instructing a condition report on Moddershall village hall.

 

  • AGREE THE DATE AND TIME OF NEXT MEETING

The next meeting of the Parish Council will be held on 9th March 2023 at 7.30pm at Moddershall Village Hall.

 

                     Signed ……………………………………………     Dated………………………..

                                               Chairman

 

Lucy Davies

Parish Clerk

January 2023