STONE RURAL PARISH COUNCIL
Minutes of Parish Council Meeting held on 9 September 2020
at Moddershall Village Hall
Present: Councillors Cllr A McCulloch
Cllr B Fletcher
Cllr T D Scrivens
Cllr S Haine
Cllr M Tyler
Cllr W Woolliscroft
Cllr G Jones
Borough Councillors None
County Councillor None
Parish Clerk L Davies
- COUNCIL MEETING COVID 19 RISK ASSESSMENT
The Covid19 Risk Assessment for holding the Council Meeting at the village hall was considered, approved and signed by the Chairman.
- QUESTIONS FROM THE PUBLIC
No members of the public were present. No questions from the public had been received.
- APOLOGIES
Apologies were received from Cllr B Price, Cllr T Mardling, Cllr R James and Cllr A Harp.
- DECLARATIONS OF INTEREST
None
- MINUTES OF THE MEETINGS HELD ON 2 JULY 2020
The minutes of Parish Meeting held on 2 July 2020 were considered, approved and duly signed as a correct record of the meeting.
- MATTERS ARISING FROM MINUTES NOT ON AGENDA
The lack of grass cutting undertaken by the County Council was discussed further.
- REPORTS FROM BOROUGH AND COUNTY COUNCILLORS
- County Councillors: None present
- Borough Councillors The response of the Borough Council to Covid-19 was discussed.
- MINUTES OF PLANNING COMMITTEE
The details of the planning applications discussed in July, August and September were duly considered and noted.
- CHAIRMANS ANNOUNCEMENTS
- It is believed that the piece of land at Aston By Stone, where the memorial tree is located is highway land. The residents are still interested in tidying up the area. A licence to plant will be required once residents have submitted their plans. Clerk to action.
- HS2
- The date for the virtual HS2 annual meeting with District & Parish Councils has not been received.
- A HS2 archeology webinar is to be held on 18th September and will made available to view following the meeting.
- PARISH COUNCIL VACANCY
- P Dimberline retired from the Council in August. Parishioners did not call an election therefore the Council is able to co-opt a member onto the council.
- The Clerk updated the council on the expressions of interest that had been received to date and other potential candidates were discussed.
- The council agreed to co-opt a member onto the Parish Council at the November meeting.
- KIBBLESTONE ROAD SAFETY
- Concerns over the trees overhanging on Kibblestone Road were discussed.
- Cllr Haine has contacted the Highways Liaison Officer to raise these concerns and ask for an inspection of the site. This request has been acknowledged but a date for an inspection has not been given. Clerk to action.
- VILLAGE HALL
- The Council discussed the Covid-19 Risk Assessment and agreed to adopt it as a working document to be updated with any changes in legislation / guidance.
- The Council discussed opening the hall to external groups. It was agreed that if the hirer came within government guidance, current legislation and had a valid Covid-19 risk assessment then the hall could be used. However, it was noted that the majority of regular users of the hall would still not be able to use the hall due to the current guidelines.
- The Council AGREED to join the Staffordshire Village Hall’s Network and authorised the Clerk to pay the annual subscription. Clerk to action
- CLERK’S REPORT
- The Clerk’s report was considered and duly noted.
- The Council considered the Clerk’s update and recommendations on the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018. An internal audit of the Council’s website has been undertaken by the Clerk and areas of improvements have been indentified. It was AGREED to re-evaluate the website against the Regulations in 2021 and the Council to be kept informed of any resident not being able to access information on the website.
- PAYMENTS AUTHORISATIONS AND FINANCIAL REPORTING
- The Payments Authorisations Report, together with the income received in the last period (July and August) were reviewed and signed by the Chairman.
- The Clerk provided an update on the current year financials to date against budget.
- PARISH COUNCIL 5 YEAR FINANCE PLAN MONITORING
- The Five Year Plan for the period 2018/19 to 2023/24 was reviewed.
- The Council agreed to site the proposed Moddershall interpretation panel outside of the village hall, where a community noticeboard currently stands. The panel will include a noticeboard so the community can still display notices for local events.
- DATE AND TIME OF NEXT MEETING
The next Parish Meeting is scheduled for 12th Thursday November 2020 at 7.30pm. Venue to be confirmed
Signed …………………………………………… Dated………………………..
Chairman
Lucy Davies
Parish Clerk
September 2020