Documents

Draft Minutes of the Parish Council Meeting on 7 July 2022

Uploaded on July 27, 2022

DRAFT

STONE RURAL PARISH COUNCIL

Minutes of Parish Council Meeting held on 7 July 2022

held at Moddershall Village Hall

 

Present: Councillors    Cllr A McCulloch

Cllr T D Scrivens

Cllr W Woolliscroft

Cllr B Fletcher

Cllr T Mardling

Cllr B Price

Cllr G Jones

Cllr S Haine

Cllr P Dimberline

 

Borough Councillors Cllr A Harp

Cllr R James

County Councillor none

Parish Clerk L Davies

 

 

  • PUBLIC PARTICPIATION

A member of the public attended to enquire whether the Parish Council had received a planning application and to report broken fencing on the crossroads of the Outlanes and Old Road, Oulton Heath. The resident was advised to report the fault on the County Council’s online reporting system.

 

  • APOLOGIES RECEIVED – ACCEPTANCE AND RECORDING OF APOLOGIES

Apologies were received and accepted from Cllr M Tyler and Cllr Nixon.

 

  • RECORD DECLARATIONS OF INTEREST FROM MEMBERS IN ANY ITEM TO BE DISCUSSED

No declarations of interests recorded.

 

 

 

  • APPROVAL OF MINUTES OF THE MEETINGS HELD ON 12 MAY 2022

The minutes of the Parish Meetings held on 12 May 2022 were considered, approved and duly signed as a correct record of the meeting.

 

  • DISCUSS MATTERS ARISING FROM MINUTES NOT ON AGENDA

The Jubilee Beacon sub-committee were thanked for organising the successful event.

 

  • REPORTS FROM BOROUGH AND COUNTY COUNCILLORS
    • County Councillors: no matters reported
    • Borough Councillors: The Local Plan will be available for consultation in the autumn.

 

  • REVIEW OF THE PLANNING COMMITTEE OBSERVATIONS

The details of the planning applications discussed in May, June and the start of July were duly considered and noted.

 

  • RECEIVE THE CHAIRMANS ANNOUNCEMENTS

The Chairman provided an update on the Aston-By-Stone Memorial Garden. Due to the poor condition of the soil around the tree, amendments to the licence to plant will be required. Clerk and Chairman to action

 

  • DISCUSS GRASS CUTTING REQUIREMENTS IN MODDERSHALL AND OULTON
    • Maintenance of the area around the interpretation sign in Moddershall (adjacent to the village hall) was discussed.
    • It was AGREED that the Parish Council would pay for the cost of this maintenance and should be added to the village hall maintenance scheme of work.

 

  • DISCUSS THE OVERGROWN HEDGE ON MILL LANE, MODDERSHALL
    • Complaints have been received from residents with regards to the hedge on the perimeter of the land at the junction of Mill Lane and Moddershall Oaks. The hedge is encroaching onto the Mill Lane and the height of the hedge along Moddershall Oaks is inhibiting the openness of the view across the Moddershall Conservation Area.
    • It was AGREED to write to the owner of the land to ask for the hedge to be cut back. Clerk to action

 

  • MAINTENANCE OF BUS SHELTERS ON THE A34

The Parish Council is responsible for the maintenance of 6 bus shelters along the A34. It was AGREED that each shelter should be assessed for any maintenance needed and any repairs needed should be undertaken. It was noted that works would include removal of trees/undergrowth to gain access to all areas of the bus shelters. Clerk to action

 

  • REVIEW OF VILLAGE HALL RISK ASSESSMENT

The Village Hall Risk Assessment was duly considered and reviewed. It was AGREED to adopt the risk assessment.

 

  • REVIEW AND ADOPTION OF HR POLICIES

The Disciplinary Policy, the Anti-bullying and Harassment Policy, the Complaints Procedure and the Training and Development Policy were duly considered and it was AGREED to adopt these policies/procedures.

 

  • RECEIVE THE CLERK’S REPORT – CORRESPONDENCE RECEIVED AND PROGRESS REPORT ON MATTERS NOT ON THE AGENDA

The Clerk’s report was received and matters duly noted.

 

  • RECEIVE AND APPROVE THE PAYMENTS AUTHORISATIONS REPORT

The Payments Authorisations Report, together with the income received in the last   period (May and June 2022) was reviewed, approved and signed by the Chairman.

 

  • RECEIVE AND APPROVE FINANCIAL STATEMENT AND BANK RECONCILIATION FOR THE LAST PERIOD
    • The financial statements for the period were received, reviewed and approved.
    • The bank reconciliations for the year to date (30 June 2022) was received, approved and signed.

 

  • REVIEW OF THE PARISH COUNCIL’S 5 YEAR FINANCE PLAN MONITORING
    • The Five Year Plan for the period 2018/19 to 2022/23 was reviewed.
    • The purchase of 2 remembrance statues for Moddershall and Oulton was considered. It was AGREED not to progress with purchasing the statues.

 

  • AGREE THE DATE AND TIME OF NEXT MEETING
    • The next meeting of the Parish Council will be held on 8th September 2022 at 7.30pm at Moddershall Village Hall.
    • The postponed Annual Parish Meeting will take place before the Parish Council meeting at 7pm.

 

                     Signed ……………………………………………     Dated………………………..

                                             Chairman

 

Lucy Davies

Parish Clerk

July 2022